USING THE SYSTEM
|SCANNING AND REVIEW
In order to make scanning cards a quick and easy process, it’s important to flip the card so that your writing begins at what was the bottom of the other side. This point will become obvious as you flip and scan your cards. If you flip as suggested, the circles will appear on the left as you write on the front of the card and on the right as you flip the card to continue making entries.
Remember, the en-gram POCKET CARDSTM system will work for you only if you work it. Organization remains an essential part of planning, and the system will not do that for you. En-gram entries are intended only to be convenient reminders of the things that you’ve considered important to remember. By using the system properly, you will find that the en-gram POCKET CARDSTM system becomes the storehouse of your most important thoughts and tasks.
Scanning your cards throughout the day is essential to making the en-gram POCKET CARDS system work for you. In time, and with a bit of practice, you will learn to quickly flip through your cards, making this an easy habit to adopt.
The purpose of scanning your cards is the same as reading any traditional to-do list, i.e. to recall the important things to complete within a period of time (day, week, or year). Unlike the traditional to-do list, however, the en-gram POCKET CARDSTM system also promotes building a much more complete body of entries.
I use en-gram POCKET CARDSTM to capture so much more than simple things-to-do. Let me give you some examples: when one of my children says something funny or memorable, I write it down and code it; when I have an idea, I enter it on a card and code it; when I see a new word that I’d like to look up, I jot it on a card and code it; when I hear a song I want to download on to my iPod®, I jot it on a card and code it.
The point I’m making here is that it’s not just things-to-do that will make it on to the face of my cards. There are literally hundreds of things that I want to remember, and I use the en-gram POCKET CARDSTM system as my temporary holding place for all of the things that I want to integrate into my life.
Those funny things my children said that I capture on my cards will eventually make it into a journal or a document; the idea that I jotted may later turn into a project; the vocabulary words eventually make it into a database, and the songs will find their way on to my iPodiPod®. Once I’ve transferred these things, they too are assigned a Completed Code just like my other general tasks at hand.
Let’s look now at the two main ways that you can scan your cards:
Scanning: The Real Time and Take-Off Methods
My workday begins with a scan of my en-gram POCKET CARDSTM. Primarily, there are two main ways that I will work my cards: real-time and take-off.
In real time, I’m essentially completing tasks as I’m scanning my cards. Unless I have earlier coded for priority, I simply take care of things in the order that I come across them on my cards. I do, however, make a quick initial scan through my cards to locate entries that stand out as important and doable in the time I have available.
Take off and engram TASKMAN CARDSTM
Using en-gram POCKET CARDS in real time is the quickest way to get at your work. But operating in real time is somewhat inefficient and there’s a general tendency to complete the items with the quickest and easiest resolutions. Even though it requires more time and planning, I prefer to use a method I call take-off as I scan my cards, and this method requires the use of en-gram TASKMAN CARDSTM.
Scanning in the take-off mode means that you scan your cards with the intention of building a collection of items to complete within a day’s time. As you select items to add to you collection of daily tasks, you will copy them (take-off) individually from your cards and on to an en-gram TASKMAN CARDTM. That card then becomes your main operating card for the day.
Note: Even though I am copying some entries from my main deck on to the TASKMAN CARDTM, I leave the entries on the main deck marked as open until I actually complete them. I use the same coding system on en-gram TASKMAN CARDSTM.
By using en-gram TASKMAN CARDSTM at the start of each day you will find yourself accomplishing more. En-gram TASKMAN CARDSTM give you greater guidance and discipline; they consolidate and clear the confusion of an otherwise chaotic day.